28 -29 August, Portland, Maine Face-to-Face Board Meeting Minutes
Meeting Minutes August 28, 2010
Opening:
The regular meeting of the IVAW Board of Directors was convened at approximately 0900 on August 28, 2010 by Geoff Millard, Chair.
Present:
Geoff Millard, Robynn Murray, Matthis Chiroux, TJ Buonomo, Garett Reppenhagen, Adrienne Kinne, Sara Beining, Logan Mehl-Laituri, Jeremy Stainthorp Berggren, Jeff Key, Joyce Wagner, Jose Vasquez (Executive Director), Matthew Schmucker (Facilitator)
A. Approval of AgendaThe agenda was approved by everyone present with an agreement that Geoff Millard had implemented margin of error windows into the agenda for time considerations.
B. Approval of MinutesThere were no minutes to go over from prior Board Meeting.
C. Open IssuesBasic ground rules were established for interaction that should be noted for future Board engagements: Step up Step Back Method of roundtable discussion, No Interrupting, Be Punctual, be Sober, be Present, with no side conversations or qualitative justifications and be Respectful.
Matthew Schmucker facilitated a Role of the Board discussion focusing on “How can we have a super functional board?” Matthew Schmucker also discussed the job of the board and facilitated a group norms discussion which continued over to after lunch. The Board recognized we could not move forward with business if we didn’t think our interactions and protocols and norms were important. Lists were created and are in addendum to the minutes.
Ideas on Board Responsibility were discussed with priorities set on fundraising, public image responsibility, strategic guidance, Hiring and evaluation, visioning, and budget.
Matthis Chiroux resigned from the Board of Directors after careful consideration of an inability to sign the Director Agreement faithfully.
Following the norms discussion in the afternoon the new Executive Committee was voted on with the following results:
- Garett Reppenhagen (Chair)
- Joyce Wagner (Co-Chair)
- Jeremy Stainthorp Berggren (Treasurer)
- Sara Beining (Secretary)
- TJ Buonomo (Asst Treasurer)
- Adrienne Kinne (Asst Secretary)
TJ Buonomo’s proposal for a survey was placed into the Parking Lot.
Board position replacement was parked as well.
There were no standing items in the parking lot.
E. Agenda for Next MeetingAugust 29 2010 the Board will be discussing the Financial Statements, Policy and Committees, the Executive Director Contract, and AVAW/Strategic Planning and Name Change ideas. It was voted on and agreed to not attend the Veterans for Peace rally and march in order to advance the Board agenda.
Adjournment:
Meeting was adjourned at approximately 1800. The next board meeting will be at 0900 on 29 August 2010.
Minutes submitted by: Sara Beining
Approved by: Garett Reppenhagen
IVAW Board of DirectorsMeeting Minutes August 29, 2010
Opening:
The regular meeting of the IVAW Board of Directors was convened at approximately 0930 on 29 August 2010 by Garett Reppenhagen, Chair.
Present:
Robynn Murray, Robin Long, TJ Buonomo, Garett Reppenhagen, Adrienne Kinne, Sara Beining, Logan Mehl-Laituri, Jeremy Stainthorp Berggren, Jeff Key, Joyce Wagner, Jose Vasquez (Executive Director)
A. Approval of AgendaThe agenda was approved by everyone present with the caveat agreed upon by all present that we not attend the VFP Rally.
B. Approval of MinutesThere were no minutes to go over from prior Board Meeting.
C. Open IssuesFinancial Statements were gone over by Jose Vasquez. Copies were available upon request. The possibility of a line of credit account for IVAW was discussed with favorable leanings. IVAW has a low current deficit showing that we are doing well when compared with other nonprofits at our level.
Director paperwork was signed.
Policy Committees were formed to evaluate and revise current policies. A list may be found in addendum.
The Executive Director contract was reviewed and revised by the Board and signed by Jose Vasquez. Changes made to the contract were to extend the length to 3 years, currently from 1 Sep 2010 to 31 August 2010 and to change the wording to strike the ability to fire the ED “with or without cause” to reflect a progressive and fair mindset of requiring just cause for termination. The Board has committed to annual Executive Director Evaluations.
Last item was AVAW/Strategic Planning/Name Change Process. The AVAW committee application was discussed, focusing on two unanswered questions in their application concerning an undefined timeframe and budgetary concerns.
Incorporating Afghanistan into our mission and goals was called to a vote and it was determined that we cannot make that decision or vote now but we can determine committedness to Afghanistan.
The Board officially committed to aiding AVAW in crafting a proposal as well as made a commitment to raise money to hold strategic planning retreat and a name change discussion during the strategic planning retreat. Board also decided to call for a special meeting to amend our mission and goals within a 3-4 month time period (NLT 31 Dec 2010)
D. Parking LotGender Training, Election Committee, and a Values Statement were put into the parking lot.
TJ Buonomo survey proposal and board position replacement were standing in parking lot.
E. Agenda for Next MeetingConference call agenda was not established.
Adjournment:
Meeting was adjourned at approximately 1800. The next board meeting will be via conference call as yet to be determined.
Minutes submitted by: Sara Beining
Approved by: Garett Reppenhagen